Exhibitor Fair 2008: Request for Exhibitors

Make the most of your investment in the 2008 Connections and HELIX conferences! In addition to traditional exhibit space, this year there are more opportunities available for you to maximize your presence at these events.

Meet IT practitioners, faculty, librarians, and decision makers from K-12, library, and higher-education institutions around Missouri. These professionals leave Connections and HELIX energized, and ready to advocate and implement new technology solutions in their organizations. Don’t miss this opportunity to show them your products and services!

Sponsorship Opportunities

Platinum: $30,000

• Four booth spaces, including eight representative passes
• Two full conference registrations, including sessions and meals
• Two full-page advertisements in 2008 HELIX and Connections program guides
• Acknowledgement sign at registration
• Recognition banner in hotel lobby
• Recognition banner suspended above exhibit booth
• Tote bag insert
• Company name and description highlighted in exhibitor section of program guide
• 1000-character company description in exhibitor section of program guide
• Platinum sponsorship listing on event signs
• Company name, logo and link on 2008 HELIX and Connections websites
• Company name and logo on 2008 HELIX and Connections full-color quick-reference schedule
• Company name and logo on “notes” page of 2008 HELIX and Connections program guides
• Recognition at Keynote and Closing session
• Exposure in pre-conference marketing materials
• Complimentary hard-wired Internet access

Gold: $15,000

• Two booth spaces, including four representative passes
• One full conference registration, including sessions and meals
• One full-page advertisement in 2008 HELIX and Connections program guides
• Recognition banner suspended above exhibit booth
• Tote bag insert
• Company name and description highlighted in exhibitor section of program guide
• 750-character company description in exhibitor section of program guide
• Gold sponsorship listing on event signs
• Company name, logo and link on 2008 HELIX and Connections websites
• Company name and logo on 2008 HELIX and Connections full color quick-reference schedule
• Recognition at Keynote and Closing session
• Exposure in pre-conference marketing materials
• Complimentary hard-wired Internet access

Silver: $5,000

• One booth space, including four representative passes
• One half-page advertisement in 2008 HELIX and Connections program guides
• Recognition signage within exhibit booth
• Company name and description highlighted in exhibitor section of program guide
• 500-character company description in exhibitor section of program guide
• Silver sponsorship listing on event signs
• Company name, logo and link on 2008 HELIX and Connections websites
• Company name and logo on 2008 HELIX and Connections full color quick-reference schedule
• Recognition at Keynote and Closing sessions
• Exposure in pre-conference marketing materials
• Complimentary hard-wired Internet access

Event: $1,500

• One booth space, including three representative passes
• One quarter-page advertisement in 2008 HELIX and Connections program guides
• Recognition signage within exhibit booth
• Company name and description highlighted in exhibitor section of program guide
• Event sponsorship listing on event signage
• Company name, logo and link on 2008 HELIX and Connections websites
• Recognition at Keynote and Closing sessions
• Exposure in pre-conference marketing materials
• Complimentary hard-wired Internet access

Other Sponsorship Opportunities

• Conference bags
• Neck wallets SOLD
• Keynote
• E-mail Stations
• Energy Breaks
• Meals

For more information about sponsorship:

Sponsorship Levels (PDF file; 40 KB)
Other Sponsorship Opportunities (PDF file; 35 KB)

Or please call Maegan Bragg at (573) 882-7922 or (800) 509-6673.

Program Advertising

The 2008 HELIX and Connections programs are high-quality publications that includes the conference schedule, session descriptions, exhibitor information and other essential attendee information. Covers are full color, and the book has spot color throughout. The program is distributed to every Event attendee at registration.

Space Reservation, Payment, advertisements and exhibitor descriptions deadline: Feb. 8. 2008
Digital copy (see guidelines below) is accepted at conferences@more.net.

Back Cover (Full Color): $700 (8" wide x 10.5" tall) SOLD
Inside Front (Full Color): $650 (8" wide x 10.5" tall) SOLD
Inside Back (Full Color): $650 (8" wide x 10.5" tall)
Full Page: $500 (8" wide x 10.5" tall)
½ Page: $300 (8" wide x 4.75" tall)
¼ Page: $200 (3.75" wide x 4.75" tall)
Tote Bag Insert: $700

Ad Guidelines

• Quality cannot be guaranteed for advertisements that do not follow these guidelines.

• Submit high-resolution (minimum 300 dpi) electronic file in .tif or .eps format OR camera-ready artwork (electronic files preferred) directly to Lein Shory at communications@more.net. For questions about artwork, contact MOREnet Communications at (573) 882-9095.

• Black and white (grayscale) only.

• Advertising space in the Connections and HELIX programs is limited; ad space is not secured until payment is received.

• Ad location in the program booklet cannot be guaranteed, except for inside front and back cover ads.

• MOREnet reserves the right to refuse or ask for modifications, based on ad's content.

Door Prizes

Participants will be awarded door prizes donated by sponsors and exhibitors. If you’d like to contribute a gift to the door prize drawing, please notify at conferences@more.net, and bring the item with you to HELIX and Connections.

Exhibit Hall

Once again, the Exhibitor Fair will be in the Grand Ballroom. Registration for exhibit space runs from Oct. 18, 2007 until March 29, 2008 . However, to be included in the program, your registration must be received no later than February 8, 2008.

Social Events Held in the Exhibit Hall

*Prize Drawings will occur during each of the following times.

Wednesday, April 2

• 7-9 p.m. Exhibit Hall Grand Opening Reception

Thursday, April 3

• 9:15-9:45 a.m.: Break
• 1-2 p.m.: Exhibit Non-compete Time
• 3-3:45 p.m.: Break
• 5-6:30 p.m.: Exhibitor Reception

Apply for Exhibit Space

Click the graphic of the Grand Ballroom below to view a diagram of the exhibitor fair's layout to reserve a booth.

Deadline for Program inclusion: February 8, 2008

Set-up: Wednesday, April 2, 3-6:30 p.m.
Exhibitor Fair and Grand Opening Reception: Wednesday, April 2, 7-9 p.m.
Exhibit Hall open: Thursday, April 3, 9 a.m.-6:30 p.m. along with Exhibitor Reception from 5-6:30 p.m.
Dismantle: Thursday, April 3, 7-10 p.m.
Please Note: Penalty incurred for early dismantle without prior approval.

Participation Costs

Booth space is $600 and includes the following:

• One 8’ x 10’ carpeted booth space
• One 6’ x 30” skirted table
• Two chairs
• 7” x 44” identification sign
• Wastebasket
• One 110-volt outlet
• Company information in Connections and HELIX programs (distributed to respective participants)
• Exhibit hall passes for two representatives
• Exhibitor Hospitality Area
• Meal functions held in Exhibit Hall

Internet Connectivity is available for your booth for an additional $75.

Additional tables, phone lines or audio-visual equipment are available through Tan-Tar-A. Complete the material handling form below and fax it to Tan-Tar-A at [573] 348=8605 or contact them with questions at (573) 348-8551.

Additional representative passes are available at $150 each.

NOTE: Do not use this form to order electricity. It is already included in your booth fee.

Tan-Tar-A Exhibitor Equipment Order Form (PDF file; 35 KB)

Booth space is not reserved until payment received. Payment must be received in advance of the event and within 15 business days of registration or the request will be cancelled. Onsite booth set-up and future registration requests will not be allowed for exhibitors with any balance due.

Payments are not split. The company reserving space is responsible for full payment.

For credit card payments, call Maegan Bragg at (800) 509-6673 or (573) 882-7922. We accept Visa, MasterCard and Discover.

For check payments, please make the check payable to the University of Missouri and send it to

MOREnet
3212A LeMone Industrial Boulevard
Columbia, MO 65201

Safety

Exhibit and booth materials are to comply with federal, state and city insurance underwriters and hotel safety regulations with special precautions against flammable or explosive matter, deficient wiring, storage of packing materials in exhibit area and blocking of aisle.

Liability & Security

By submitting your Exhibitor Application, you agree to the following:

1. Exhibitor assumes the entire responsibility for losses, damages and claims arising out of exhibitor’s activities on the Hotel’s premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants and employees from any and all such losses, damages, and claims.

2. The exhibit area will be secured, to the extent possible, during those hours when the exhibit area is not open to the public. However, MOREnet cannot guarantee against loss, damage, or injury of any kind. Be advised, exhibitor should not leave valuables unattended during setup, exhibit hours and after show hours, and/or tear down. Exhibitors are solely responsible for the security of their exhibits and equipment. Exhibitor will indemnify, defend, and hold harmless MOREnet and the University of Missouri from any and all such losses, damages, and claims.

Code of Professional Responsibility

1. Exhibitor agrees to interact with integrity and courtesy toward all conference participants and support staff. Exhibitor agrees to accurately represent and showcase products and services for the benefit of conference participants.

2. Exhibitor acknowledges that Internet connectivity for the exhibit hall and meeting rooms is provided by MOREnet, utilizing the MOREnet statewide network. Connectivity is provided for the sole purpose of exhibiting products and services and related business that support MOREnet member participants and their purposes. See MOREnet Service Policies for more information.

3. Exhibitor agrees to have exhibit space set up and staffed during all open exhibit hall hours. Early tear-down will incur a $50 penalty.

Shipping Information

If you plan to ship your exhibit materials to the conference, please complete the following form:

Page & Brown shipping form (RTF file; 29 KB)

Exhibit material should be shipped to:

Page & Brown Convention Services
5744 Chapel Drive
Osage Beach, MO 65065
Telephone: (573) 348-5176
Fax: [573] 348=5177
MOREnet Technology Conference

Please note the name of your company and the contact person, as well as the booth number, and identify all shipments to ensure timely delivery to the exhibit halls.

Any extra precaution you can take to ensure that your shipment arrives at Page & Brown no later than Friday, March 18, would be to your benefit. It is suggested that you obtain a tracking number for your shipment and check its status as often as possible so you are not surprised by a delayed or lost shipment when you arrive at Tan-Tar-A.

Shipments can be sent to Page & Brown as much as 30 days in advance.

Do not ship your materials to Tan-Tar-A's resort location.