Columbia, MO Columns and Jesse Hall

MOREnet Council Meeting Minutes - Aug. 30, 2012

TIME: 10:00 a.m.-12:00 p.m.
Thursday, Aug. 30, 2012

PLACE: Audio Conference

Members present: Gary Allen, Russ Brock, Margaret Conroy, Dave Doennig, John Gillispie, Claire Ann Vogel for Leigh Ann Grant-Engle, Joel Lareau, Waller McGuire, Paul Mensching, Rusty Monhollon, Kevin Palmer, Chair, Tim Robyn

Alternates present: Craig Klimczak, Barbara Reading

MOREnet staff present Natasha Angell, Chip Byers, Hank Niederhelm, Nikki Witting

MOSL staff present: Jean Morrison

Chair Kevin Palmer called the MOREnet Council meeting to order. Those who were in attendance are listed above.

He then called for a motion to accept the proposed agenda. Margaret Conroy moved to accept the agenda as proposed. David Doennig seconded the motion and it passed unanimously.

ACTION ITEMS/INFORMATION ITEMS

Minutes of the June 21, 2012 MOREnet Council Meeting – Approval

Chair Palmer asked for any recommended changes and/or additions to the June 21, 2012 meeting minutes as distributed. There were no recommendations and Rusty Monhollon moved to approve the June 21, 2012 meeting minutes as distributed. Waller McGuire seconded the motion and it passed unanimously.

DISCUSSION/INFORMATION ITEMS

Membership Update – Information

Natasha Angell reviewed the packet information provided for the membership update adding that since publication of the packet, Sacred Heart High School has also joined as a member. When asked why UM network growth was trending negative, Angell responded that several Missouri Telehealth Network (MTN) circuits have been moved from the MOREnet network onto the MTN network, thus creating a net reduction of UM bandwidth on the MOREnet network.

Service Packages for Cities and Counties – Information

Angell reported that city and county organizations began showing an interest in obtaining services from MOREnet so staff reached out to the Missouri Municipal League (MML) and the Missouri Association of Counties (MAC) for a conversation. It was determined that a meeting with participants from all parties involved would be helpful to determine what services the city and county organizations desired. From that meeting, staff proposes offering two service packages; one for basic level communications and one for broader technology needs. To date, all feedback from the city and county organizations on the proposed package offerings has been positive. The Council agreed with the direction taken, however, requested that they be responsible for endorsing such endeavors.

Conroy moved that the MOREnet Council endorse the activities summarized and that going forward staff allow the MOREnet Council to endorse like activities that allow staff to reach out to other markets. Doennig seconded the motion and it passed unanimously.

Chair Palmer added that the Council should also formally endorse any action that expands the member groups. Conroy sees this as important due to MOREnet’s core mission being to support the original members (schools, libraries, higher education institutions). Any additional members shouldn’t be added at the expense of those core members. Council members requested concept information being shared at Council meetings with endorsements also occurring at a meeting once the concept is solidified further.

MOREnet Advocacy Messages – Information

MOREnet is participating in a national effort with peer members of The Quilt to identify value statements for research and education networks. Staff is seeking Council member input that could be used to help the national and local efforts. Angell requested that Council members interested in participating in a sub-group make their interest known to her.

MOREnet FY13 Strategic Goals and Tactical Objectives - Information

John Gillispie reported that due to the dramatic operational structure change over the last three years the opportunity existed to change MOREnet’s strategic planning process. He reviewed the new process for the Council.

Change in Online Resource Offerings for FY14 – Information

Conroy reported that the Remote Electronic Access for Libraries (REAL) program provides connectivity across the state as well as databases that are used by K12 schools, higher education institutions, and public libraries. REAL is sponsored by the State Library and they have decided to not renew the NewsBank database contract for FY14 due to it costing 5 times more than other databases, based on the number of actual searches conducted by members. The State Library would rather use those funds to pick up a database or two that is of particular value to the libraries. These databases are a high value to MOREnet members so she asks that Council members go back to their staff to determine what types of databases would be most useful. Requests should be sent to Conroy in the next couple of weeks. These new databases wouldn’t be added until FY14. Conroy reminded everyone that reserve dollars now reside in a shared bucket so Council members will soon need to decide whether to continue online resources with Learning Express by using those reserve fees.

Member Reports – Information

K-12 Advisory Group – Russ Brock reported that the group met in the Spring and at that time decided to wait until after MASA regional meetings occur before selecting one of the new MOREnet Council representatives at the MOREnet Conference in October. He wasn’t sure when the Technology Committee would be meeting next and asked that Angell reach out for that information.

MERC – Joel Lareau reported that the group met and selected officers. Chair Palmer reported for Archie Sprengel that the group will be updating MERC’s governance procedures this year.

Missouri Public Library Directors (MPLD) – McGuire reported that the group will be meeting in December.

Meeting Schedule

  • Corrected: November 29, 2012 – 10:00-2:00 p.m. – Face-to-Face meeting at the MOREnet Offices.

Brock moved to adjourn the meeting. Lareau seconded the motion and it passed unanimously.

Meeting adjourned at 11:05 a.m.