Ha Ha Tonka Castle

MOREnet Council Meeting Minutes - June 21, 2012

TIME: 10:00 a.m.-12:00 p.m.
Thursday, June 21, 2012

PLACE: Conference Call
(866) 299-7945 Participant Code: 8257350

Members present: Russ Brock, Chair, Gary Allen, Margaret Conroy, Dave Doennig, John Gillispie, Leigh Ann Grant-Engle, Waller McGuire, Rusty Monhollon, Kevin Palmer, Tim Robyn, Archie Sprengel

Alternates present: Mark Mabe

MOREnet staff present: Natasha Angell, Lynn Burgan, Chip Byers, Hank Niederhelm, Greg Silvey, Nikki Witting

Chair Russ Brock called the MOREnet Council meeting to order. Those who were in attendance are listed above.

Greg Silvey asked that the Minimum Operating Reserve – FY13 Assumptions and Estimate agenda item be moved from the Discussion/Information section to the Action Items section.

ACTION ITEMS/INFORMATION ITEMS

Minutes of the March 29, 2012 MOREnet Council Meeting – Approval

Chair Brock asked for any recommended changes and/or additions to the March 29, 2012 meeting minutes as distributed. There were no recommendations and David Doennig moved to approve the March 29, 2012 meeting minutes as distributed. Kevin Palmer seconded the motion and it passed unanimously.

Election of Officers - Endorsement

At the March 29, 2012 meeting Chair Brock announced that Margaret Conroy, Craig Klimczak and Paul Mensching had agreed to serve on the nominating committee to elect officers for the 2013 fiscal year. Conroy reported that Kevin Palmer had agreed to serve as Chair and Waller McGuire agreed to serve as Vice Chair. Their terms will run July 1, 2012 through June 30, 2013. Doennig seconded the motion and it passed unanimously.

FY13 Original Budget – Endorsement

Lynn Burgan reported that the FY13 original operating budget is based on the FY13 member fee schedule and the fee estimates and expected expenses. The revenue over expenses is a positive $28,243 for FY13. Palmer moved to endorse the FY13 budget. Rusty Monhollon seconded the motion and it passed unanimously.

Use of Operating Surpluses – Financing Pool Project - Endorsement

Burgan described the Financing Pool Project that staff asked be endorsed. Doennig moved to approve the use of operating surpluses for the financing pool project. McGuire seconded the motion and it passed unanimously.

Minimum Operating Reserve – FY13 Assumptions and Estimate – Endorsement

Burgan reviewed the FY13 MOR assumptions and estimate. Conroy moved to approve the MOR assumptions and estimate for FY13 as described. Monhollon seconded the motion and it passed unanimously.

DISCUSSION/INFORMATION ITEMS

FY12 3rd Quarter Budget Reprojections – Information

Burgan reminded the Council that there were changes in the FY12 projected revenues and expenditures made to the FY12 original budget approved at the August 2011 Council meeting. Third Quarter FY12 reprojected revenues are more than original budget by $135,211, expenses are lower by ($671,063), and Plant Fund (PF) contributions of ($309,025) were added, for a net increase in revenues over expenses of $497,249.

Projected FY12 Ending Operating Balance – Information

Burgan reported that the projected FY12 ending operating budget balance is $10,500,000 after the MOR and use of suggested FY13 use of surpluses. That amount differs from the amount provided in the meeting materials as the suggested FY13 use of surpluses for the EBS Wireless Backbone is under re-evaluation.

Plant Fund (PF) Balance Update – Information

Burgan shared that the projected PF FY12 ending balance is projected to be $3,866,638. John Gillispie added that a contribution is planned for FY12 that was not initially in the budget as a mechanism to eliminate the need for an FY13 rate increases.

FY13 Statement Format and Cost Allocation Information

Burgan reported that a new statement format and cost allocation for shared expenses will be used in FY13. The cost allocation will be based on lines of business instead of by program. In the meeting materials REAL was listed as a revenue category and that category should have read Libraries.

Missouri Telehealth Network MOU – Information

Greg Silvey reported that in FY13 MOREnet would begin managing the Missouri Telehealth Network’s (MTN) videoconference bridging, end point management services and related technical support for the MTN sites.

MSBA Online Consortium Update – Information

Natasha Angell reported that on May 1 MSBA officially launched MSBA Online and that MOREnet is working with MSBA and eMINTS to host a Preparing for Online Learning summer boot camp to be held in July. Any member is welcome to attend with a limit of five attendees per district. The fee is $325 and either districts or individuals can pay the registration fee.

Member Reports – Information

K-12 Advisory Group – Chair Brock reported that the group met on June 12 via Vidyo and that Ivan Moore of MOREnet provided a demo of the mobile videoconferencing software for the group. Eric Nicklas, another MOREnet staff member, updated the group about the recent addition of a Missouri Consortium of School Networking (CoSN) chapter. The group then discussed how K-12 representatives should cycle onto the MOREnet Council. They decided to use chair, chair-elect, past chair and alternate positions. New representation will be known after the MASA meeting in the August/September timeframe.

MERC – Palmer reported that there was a brief MERC Board meeting on May 30. The Board reviewed governance procedures related to electing new officers. A decision was made to act under the current governance procedures but a task force was created to review the procedures further for discussion at the next meeting.

Missouri Public Library Directors (MPLD) – Doennig reported that the MPLD currently has a lot of statewide issues, however, none of which are related to MOREnet. The library directors are all happy with the services being received. The group reelected Doennig for another three year term on the MOREnet Council.

Meeting Schedule

  • August 30, 2012 – 10:00-2:00 p.m. – at MOREnet
  • November 29, 2012 – 1:00-3:00 p.m. – TelePresence/Videoconference/Audio

Conroy reported that House Bill 12 (HB12) budget request is in the Governor’s office awaiting signature. The hope is that the REAL $3.1M request will be signed in the coming week. Conroy will notify the Council when signed. Should the funding be withheld, the Council would need to discuss how to fund the databases going forward and suggested that a plan be formed regardless of a withhold.

Gillispie regretfully announced that Silvey has resigned effective June 22 and that Nikki Witting, from the University of Missouri – Columbia’s Division of IT, would be stepping in on an interim basis to fill Greg’s role for the next six months.

Meeting adjourned at 10:50 a.m.