Columbia, MO Courthouse

MOREnet Council Meeting Minutes - June 8, 2009

TIME: 1:30 – 3:00 p.m.
PLACE: Conference Call, Monday, June 8, 2009
Members present: Margaret Conroy, Chair, Margaret Cline for Gary Allen, Russell Brock, David Doennig, Rita Gulstad, Debbie Hughes, Glenda Hunt, Craig Klimczak, Bill Mitchell, Tim Robyn, Bert Schulte
Alternates present: Jeremy Kintzel, Mark Mabe, Barbara Reading, Mike Roling, Deborah Sutton
MOREnet Staff present: Natasha Angell, Sherry Loyd, Greg Silvey
MOSL Staff present: Jean Morrison

Chair Margaret Conroy called the MOREnet Council meeting to order. Those who were in attendance are listed above.


Minutes of the March 3, 2009 MOREnet Council Meeting – Approval

Chair Conroy asked for amendments to the meeting minutes. Craig Klimczak moved to approve the March 3, 2009 minutes as distributed. David Doennig seconded the motion and it passed unanimously.


FY09 HB3 Additional Withholding and FY10 HB3 Appropriations

Greg Silvey reported that in early April MOREnet received notification of an additional 4.85% withholding ($618,599) in addition to the Governor’s reserve of 3%. Due to accumulated vacancy savings and operating expense reductions, MOREnet will be able to absorb this additional withholding without affecting current staffing or services.

The majority of the shortfall will be covered by the Shared Network portion of HB3 with member programs covering $192,751 based on proportional vacancy savings and operating expense reduction experienced in FY09.

The HB3 appropriations bill for FY10 included a 10% core cut of $1,275,461 to MOREnet’s ongoing appropriations, and an additional $3,287,000 in one-time funding from the federal stabilization funds. Both are subject to the standard 3% Governor’s reserve. The one-time federal stabilization funds will be used to replace critical Shared Network and video equipment.

To cover the 10% core cut most of the amount will be taken out of the TNP program and the Shared Network. The reduction for TNP will be taken out of their reserves. The reduction for the Shared Network will be handled by a shift in one-time capital expense for video hardware and software to the one-time federal stabilization funds.

FY11 HB3 Appropriations Requests

Silvey reported that three FY11 HB3 appropriations increase requests were submitted: 1) Cost to continue, 2) Core restoration, 3) One-time video equipment.

The University submitted the cost to continue and it was originally based on a 3% increase on the HB3 appropriation; however, it ended up actually being 4% ($459,000).

Core restoration is to restore the 10% cut of $1,275,461 received for FY10. The majority of the restoration would be used for the projected cost of meeting the demand from public K-12 school districts for additional capacity to the Shared Network.

One-time video equipment request is for $897,000 to be used to upgrade equipment. An initial request for one-time network, video and equipment replacement item was submitted for $3,524,000. That was revised to the $897,000 based on the FY10 funds received from the one-time federal stabilization fund.

Chair Conroy asked what would happen if the appropriation request for $897,000 wasn’t received for the video equipment but MOREnet was able to spend the stabilization funds. Mitchell replied that for FY10 the video refresh will begin using funds from the stabilization fund. If additional funds aren’t received in FY11 then most likely a request will be made to the Council to use Plant Funds to complete that upgrade.

Executive Director Search Update

Chair Conroy reported that the search committee has been formed and has met once. The committee is being coordinated by Gary Allen and David Russell, UM Senior Associate Vice President/Chief of Staff. Several current and past MOREnet Council members are on the committee so the Council has good representation. The position was posted on May 15 and to date there are 27 applications that meet the criteria to further move on in the process. According to the timeline, the committee has until the end of June to recommend 3-5 candidates to Gary Allen, who intends to make a decision by July 15.

Stimulus Project Update

Bill Mitchell reported that guidelines will be coming from the Department of Commerce and the Department of Agriculture in June.

Primary effort right now is in working with the State CIO on a large broadband proposal as the State did appropriate the authority to submit a grant in of approximately $225M. The stated goal is to have a grant proposal submitted by, most likely, the State, which would include fiber access for MOREnet and for the private partner(s) to extend access to the communities. This would be in the first round, which means a grant would have to be submitted by the first of September, which is a very aggressive schedule. The team is working to get the RFP to Bill Bryan, State CIO, by the end of the week as he is coordinating the process.

Another effort is taking place with a group that is meeting to discuss expanding public computer center access across the state. At this point, a brainstorming meeting was held in anticipation of what the detailed guidelines might contain.

New Business

Rita Gulstad inquired about the process followed during the recent online resources RFP activity. Barbara Reading quickly reviewed the process followed.

Member Reports

Russ Brock reported that he is leaving the Fayette district in order to become superintendent of the Gasconade R-II school district in Owensville.

Meeting Schedule

  • July 30, 2009
  • October 21, 2009
  • December 15, 2009

Adjourned at 2:05 p.m.

Respectfully Submitted by Sherry Loyd