Fort D - Cape Girardeau

MOREnet Council Meeting Minutes - March 29, 2012

1:00 – 3:00 p.m.
Thursday, March 29, 2012

TelePresence/Videoconference/Audio

Members present: Russ Brock, Chair, Gary Allen, Margaret Conroy, Dave Doennig, John Gillispie, Paul Mensching, Rusty Monhollon, Kevin Palmer, Tim Robyn, Archie Sprengel

Alternates present: Barbara Reading

MOREnet staff present: Natasha Angell, Chip Byers, Hank Niederhelm, Matt Parris, Greg Silvey

Chair Russ Brock called the MOREnet Council meeting to order. Those who were in attendance are listed above.

Chair Brock asked for additions to the agenda and John Gillispie added Dual Role as the last agenda item.

ACTION ITEMS/INFORMATION ITEMS

Minutes of the November 30, 2011 MOREnet Council Meeting – Approval

Chair Brock asked for any recommended changes and/or additions to the November 30, 2011 meeting minutes as distributed. There were no recommendations and Rusty Monhollon moved to approve the November 30, 2011 meeting minutes as distributed. David Doennig seconded the motion and it passed unanimously.

Election of Officers

Chair Brock announced that Margaret Conroy, Craig Klimczak and Paul Mensching have agreed to serve on a nominating committee to elect officers for the 2013 fiscal year. Doennig moved to approve the nominating committee, Monhollon seconded and it passed unanimously. The committee will report officer recommendations at the June 21, 2012 meeting.

DISCUSSION/INFORMATION ITEMS

Educational Broadband Service Update – Information

Chip Byers reported that staff has completed the initial installation of EBS by securing 13 licenses in Missouri with the majority of them already being accepted by the FCC. In the MOREnet service coverage areas there are 343 MOREnet member sites. At the August 18, 2011 meeting, the Council approved expenditures up to $500K for capital purchases and to date, $90K has been spent. There are an additional four members that contributed a license but have not yet received a radio and staff expects this to cost an additional $60K-80K. In Phase II staff will work to finalize the leases, as well as, continue market research to aid in issuing RFPs and creating financial models, both of which will be shared at the June 21, 2012 Council meeting. Staff also learned that two additional MOREnet members have leased their licenses to vendors; however, due to poor performance these members have expressed interest in MOREnet leasing them. More detail on this will also be shared at the June Council meeting.

REAL Router Upgrades – Information

Greg Silvey reported that of the $200K originally budgeted for this expenditure; staff only expects to spend $175K. Staff hopes to deploy the 122 routers that have been received by June 30, 2012.

Gig.U Update – Information

Gillispie reported that Gig.U. is proceeding with a second phase but due to the limited number of vendors who responded to the Gig.U inquiry for Columbia, the City of Columbia and the University of Missouri- System have decided not to actively participate. There is still hope that the overall concept will make it to Columbia so the objective will continue to be pursued. The City and University both believe that a deployment of next generation networks are critical to remaining relevant and is one of the drivers for economic development. As such both the University and City intend to continue to pursue relationships and opportunities that will move this forward. MOREnet remains interested in having a test bed for it to develop and validate next generation services for the members and such a deployment would be useful if it took place locally.

Proposed Core Network Intrusion Detection/Prevention System Services – Information

Natasha Angell shared that staff are constantly looking for ways to add value to the network and member connectivity and these services are two currently being investigated. Staff is continuing vendor evaluations and product testing and if the information gathered continues to support moving forward with these service offerings, procurement research will begin in hopes of sharing a detailed project review with the Council in the coming months. Staff believes these services would be viable investment project candidates.

Service Trend Report – Information

Matt Parris spoke to the trend reports that show revenue invoiced by month. He explained that there are 7 interactive reports that allow different perspectives of the data as needed. Gillispie expressed that new services should be given 24-36 months to break even before a decision is made to end the service offering. Due to the members ability to contract with third-party vendors for 1, 2 or 3 year terms, this may delay the take rate on any given MOREnet service offering as a member may wait for a current contract to expire before adding new services. He also shared that under Matt’s direction, marketing efforts are being reviewed in hopes of improving communications with members about new service options.

Growing Membership with Private and Parochial K-12 Schools – Information

Parris reported that marketing research has identified nearly 600 private and parochial schools that serve 20 percent of Missouri’s K-12 students. It is expected that the larger of these schools would benefit the most by MOREnet services so staff are reaching out to the 150 schools with enrollments of 250 or more. Smaller school will be contacted in a future outreach phase. MOREnet currently serves 11 private or parochial schools and staff hopes to have 50 added by the end of the calendar year.

 

Member Reports – Information

DESE

Report shared by Gillispie on behalf of Leigh Ann Grant Engle.

A statewide contract for the student information system is in place. Tyler Technologies was awarded the contract and information can be found at: http://dese.mo.gov/dsm/StatewideStudentInformationSystem.html.

National efforts for data systems, standards etc. continue – Common Education Data Standards
(CEDS) -- http://ceds.ed.gov/.

Missouri is a member of the SMARTER Balanced Assessment Consortium – this group along with the other assessment consortium will be conducting a national survey of all school districts to determine the readiness to participate in on-line assessments. This survey is very detailed and is planned to be conducted once each year for the next 2 years. An administrative memo is to be sent soon.

K-12 Advisory Group

Paul Mensching reported that the group met on March 23 at the MASA conference and received a report from the Technical Advisory subcommittee who suggested the possibility of graduated connectivity fee structures as a cost saving mechanism. They also discussed the possibility of adding school librarians to the K-12 Advisory group and received updates from Byers on EBS, DLE, and Google Apps.

MERC

Kevin Palmer reported that the IR group met during the HELIX conference and resolved the annual fee issue. Going forward, data will be pulled from IPEDS as it is a consistent source that will not need any manipulation. Craig Klimczak updated the IRs on the MHEC technology contracts available around the state and reported on legislative acts in other states that are causing the dissolution of statewide Research and Education Networks similar to MOREnet. The group also identified IR and Board member nominations and Palmer expects voting to occur electronically in the near future.

MPLD

Margaret Conroy reported that as of this meeting there is no threat to the proposed funding for the REAL program. She also reported that Doennig is leading a consortium of public libraries sharing an automation system using Evergreen open source software. MOSL has a contract in place with MOBIUS to help support that system with a number of libraries working to form the consortium guidelines to be finalized at the next meeting in early April. The libraries may offer participation to schools and higher education at some point but first need to establish the group to see how well it works.

Meeting Schedule

  • June 21, 2012 – 10:00-2:00 p.m. – at MOREnet
  • August 30, 2012 – 10:00-2:00 p.m. – at MOREnet
  • November 29, 2012 – 1:00-3:00 p.m. – TelePresence/Videoconference/Audio

Agenda Addition - Dual Role

Gillispie shared that on a temporary basis of 18-24 months he will be assisting Gary Allen at University of Missouri System’s Enterprise Application Systems group. Allen assured the Council that it is a temporary situation and will not detract from MOREnet operations. He encourages anyone with concerns to contact him. When asked his opinion, President Tim Wolfe wanted to be sure the role wouldn’t take away from MOREnet as he is enthusiastic and impressed with MOREnet and what opportunities it provides.

Conroy moved to endorse Gillispie sharing his time with the University of Missouri – System Enterprise Application Systems group as long as his performance doesn’t negatively impact his leadership ofMOREnet and that the Council will monitor that performance by communication from Gillespie’s senior leadership at MOREnet as needed. Palmer seconded the motion and it passed unanimously.

Conroy reported that University President Tim Wolfe spoke at her rotary club meeting last week. He had a wonderful graphic showing the University presence across the state and every MOREnet member was shown.

Meeting adjourned at 2:08 pm