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Scheduling a Videoconference Videoconference Scheduling Form Supported Video Software Versions (Updated: Feb. 16, 2006) Troubleshooting FAQs Index by Topic New and Updated Pages (Updated: Oct. 26, 2006) Services Offered by MOREnet Video Contact Video Support Videoconferencing Support Home

Scheduling a Videoconference

Before scheduling any video event, please read MOREnet Videoconferencing Conditions of Use. By submitting an event request, you agree to these conditions of use.

Please use the Videoconference Scheduling Form to schedule new events or to change previously scheduled events. Please do not submit schedules in any other format.

All Scheduled Events

• Originating sites are responsible for resolving conflicts within their scheduled events before submitting the Videoconference Scheduling Form.
• Before scheduling an event, originating sites must contact all receive sites to verify that video rooms will be available for the event being scheduled and to obtain receive-site information requested in the Videoconference Scheduling Form.
• The originating site must complete and submit one Videoconference Scheduling Form for each event.
• Sequential events must be scheduled at least 15 minutes apart, unless the same sites are involved in both events.
• Videoconferencing events should be scheduled at least 48 hours before the start of the event.
• All video units should be validated and tested at least 24 hours before the start of the event.
• Change requests for all scheduled events must be received by MOREnet Video Services at least 24 hours before the event is to occur.

Classes

Classes usually recur one or more times per week for a specified period of time during a semester. Participants usually receive credit from the hosting organization upon completion of a class.

Deadlines for scheduling and testing equipment for semester classes are posted on the Deadlines and Important Dates webpage.

Scheduled Non-Class Events

Non-class events are usually one-time events.

If a non-class event is offered more than once, each instance of the event must be requested on a separate form. Non-class events will be confirmed for the current semester only.

NOTE: Members who need a videoconference but are unable to meet these timelines may wish to use MOREnet's Meeting Room service. This service is a same-day service. Space is limited.

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