Each Microsoft Team has an expiration date. Thirty days before that expiration date, the owner(s) of the Team will receive an email about renewal. If one of the owners does not renew the Team before the expiration date, it will be put into a deprovisioned state for 30 days. After the 30 days, the Team will be deleted forever, along with all the files in that Team. If those files are important, this could cause a serious issue.
The easiest solution to remedy losing important files from expiration is to assign 2-3 owners to every Microsoft Team. That way, if the sole owner of the Team leaves the organization or misses the email for any reason, there are back up options in place to help renew the Team.
To check the ownership of your Microsoft Teams:
- Go to the Teams tab in Microsoft Teams.
- Click the three dots.
- In the drop-down menu, select “manage team”.
- Once you are on the Team management page, select the Members tab at the top. You will see the Team’s owners and members.
- If there is only one owner, change the role next to at least one other person’s name to owner.
To check the expiration date of your Teams:
- Click on the Settings tab in the team management page.
- In the Settings tab, there should be a Team Expiration section at the bottom of the page.
Proactively manage your Team to avoid future problems!